At The UK Fire Association (The UK-FA) we are committed to protecting your privacy. Should we ask you to provide certain information by which you can be identified when interacting with us online, including our website, then you can be assured that it will only be used in accordance with this privacy statement.
The Privacy statement below explains how we use information about you and how we protect your privacy.
We assure you we take the protection of your personal information seriously and we do not sell or share your personal information with third parties, unless it is an organisation working with us to deliver services to you, which you have asked us to provide.
The UK-FA may change this policy from time to time by updating this page, to ensure we are GDPR compliant. We will continue to monitor the policy on an annual basis from 25 May 2018 onwards.
What is personal information?
Personal information can be anything that identifies and relates to a living person. This can include information that when put together with other information can then identify a person.
What Data do we collect?
We may collect the following information:
- name and job title
- contact information including email address, phone numbers
- demographic information such as postcode, preferences and interests
- other information relevant to customer surveys and/or offers
Why we need your personal information?
We may need to use some information about you to:
- deliver services to you and your organisation and support to you / your organisation
- manage those services we provide to you and your employees
- to share with third parties who deliver services for us on your behalf
- help investigate any worries or complaints you have about our services
- train and manage the employment of our workers who deliver those services
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
What we do with the information we gather?
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping
- We may use the information to improve our products and services
- We may periodically send promotional email about new products, special offers or other information which we think you may find interesting using the email address which you have provided
- From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail
- We may use the information to customise the website according to your interests
We only use what we need
We only collect and use personal information to enable us to deliver the service for which we have contracted and to keep you informed of future services we are offering.
How the law allows us to use your personal information
There are some legal reasons why we need to collect and use your personal information.
- you have given consent
- you have entered into a contract with us
- we have legitimate interest in keeping you informed of the services we offer to ensure your business remains compliant with industry regulations
- it is necessary to perform our services to you
- you have made your information publicly available
You can ask to change information you think is inaccurate. We may not always be able to change or remove that information, but we’ll correct factual inaccuracies and may include your comments in the record to show that you disagree with it.
In some circumstances you can ask for your personal information to be deleted, for example:
- Where your personal information is no longer needed for the reason why it was collected in the first place
- Where you have removed your consent for us to use your information (where there is no other legal reason for us to use it)
Please note that we can’t delete your information where:
- we are required to have it by law
- it is used for freedom of expression
- it is for, scientific or historical research, or statistical purposes where it would make information unusable
- it is necessary for legal claims
Where your personal information has been shared with others, we’ll do what we can to make sure those using your personal information comply with your request for erasure.
Who do we share your information with?
We use a select range of organisations to help deliver our services to you. Where we have these arrangements there is always an agreement in in place to make sure that the organisation complies with data protection law.
You can ask to have your information moved to another provider (data portability). You have the right to ask for your personal information to be given back to you or another service provider of your choice in a commonly used format. This is called data portability.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
Examples of our security include:
- Encryption, meaning that information is hidden so that it cannot be read without special knowledge (such as a password). This is done with a secret code or what’s called a ‘cypher’. The hidden information is said to then be ‘encrypted’.
- Controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it.
- Training for our staff allows us to make them aware of how to handle information and how and when to report when something goes wrong.
Where in the world is your information?
The majority of personal information is stored on systems in the UK. But there are some occasions where your information may leave the UK either to get to another organisation or if it’s stored in a system outside of the EU.
We have additional protections on your information if it leaves the UK ranging from secure ways of transferring data to ensuring we have a robust contract in place with that third party. We’ll take all practical steps to make your personal information is not sent to a country that is not seen as ‘safe’ either by the UK or EU Governments.
How long we keep your personal information for
There is often a legal reason for keeping your personal information for a set period of time, accounting and auditing. The information held by The UK-FA ranges from months for some records to decades for more established customers. The UK-FA makes the best effort to remove paper copies of information where electronic versions exist.
Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Where can I get advice?